GM High Performance Club

GMHP Club

 

 

BYLAWS

 

ARTICLE I

NAME, MISSION, AND PURPOSE

 

1.         NAME OF CLUB

The name of the Club shall be the GM High Performance Club hereinafter referred to as the "Club." The term "members" used herein refers to individual, associate and honorary members and their designees.

 

2.         PURPOSE OF THE CLUB

·       The purpose of the Club is to enhance the members" ability to communicate with other Club members in regards to improving the quality, performance and value of any GM powered vehicle or musclecar that meet the below , to include

·       You do not have to own a “special” vehicle to be a member, but if displayed as a GM HP Club Vehicle. It must be one of the following: Classic, Limited production, Special interest, Collector car, Hi-Performance or sports car and be an American make of any year

 

BYLAWS

 

We will assist in promoting professionalism of the automotive racing and show class industries.  Specific goals to assist the industry include sharing in the use of new technology; reciprocity between other other  related Clubs; participation in auto related functions; formulation of shared enjoyment between other members of the Club.

 

3.         NO PECUNIARY GAIN TO MEMBERS

The Club shall be operated without purpose of pecuniary gain to any of the members, and any surplus or accretions shall be used solely for the purposes of the Club and the promotion of its objectives.

 

4.         FORM OF SEAL

The seal of the Club shall be in a form as shall be prescribed by the Club Officers provided that the seal shall bear the words

“GM High Performance Club"

 

ARTICLE II

MEMBERSHIP

 

1.       INDIVIDUAL MEMBERSHIP

Individual membership may be granted to any person who owns a GM powered vehicle, or otherwise, who wishes to join the Club, on an individual basis who declares an intention to pursue the stated purposes of the Club.

 

2.         RESIGNATION FROM MEMBERSHIP

Any member may resign from membership in the Club by giving written notice to the Secretary.  Fees for any non-expired term of this subscription year are not refundable. 

 

3.         MEMBERS IN GOOD STANDING

Members in good standing are those persons admitted to membership and who have paid all required fees to the Club.

 

4.         SUSPENSION FROM MEMBERSHIP

Members whose annual fees are in arrears for a period of six months shall be suspended from membership and not permitted to vote, to make nominations, or to hold office in the Club.  The Secretary shall inform members of the suspension in writing.  If the dues remain in arrears for a period of one year, the member shall be deemed to have resigned.

 

5.         REMOVAL FROM MEMBERSHIP

Any member whose conduct is considered by the Board of Directors to be contrary to the stated purpose of the Club shall be requested to explain or justify the questioned conduct.  If the member is unwilling or unable to do so, the member may be asked by the club officers to resign from the Club.  If the member does not resign, the Board shall give Notice of Motion to be considered at the next general meeting, requesting expulsion of the member from the Club.  A copy of this motion shall be communicated to the member concerned in time for that person to make a written response prior to such a vote.  If a response is made, it shall be circulated with the Notice of Motion.  The member concerned shall be given an opportunity to explain his/her position at the meeting at which the motion requesting expulsion is considered.  Approval of the motion shall require a two-thirds majority of votes cast by the Club officers.

 

6.       ADMINISTRATIVE STRUCTURE

The Club shall consist of the membership, a Board of Directors consisting of five officers: 1) President, 2) Vice President, 3) Event Coordinator, 4) Secretary, 5) Treasurer.

 

ARTICLE III

DUTIES OF OFFICERS

 

1.         ELIGIBILITY FOR OFFICE

Only individual members of the Club, as defined in Article II, may serve as officers or voting directors.

 

2.                PRESIDENT

The President shall:

a.       Serve as the Chairperson of the Board of Directors.

b.       Be responsible for the overall supervision and administration of the affairs of the Club;

c.       Preside at meetings of the membership and chair meetings of the Board.

d.       Consult with the Secretary and prepare agendas for the meetings of the membership and of the Board of Directors.

e.       Assure that all policies and actions approved by the membership and by the Board of Directors are properly implemented.

 

3.                   VICE-PRESIDENT

The Vice-President shall:

a.       Serve as a member of the Board of Directors.

b.       Fulfill the duties of the President when that person is temporarily absent, resigns, is removed from office or otherwise unable to perform the duties of the office;

c.              Perform all specific duties assigned by the President or as requested by the membership, and approved by the President;

 

 

4.         Event Coordinator

The Event Coordinator shall:

a.         Serve as a member of the Board of Directors.

            b.         Fulfill the duties of the President and the First Vice-President when those persons are temporarily absent or otherwise unable to perform the duties of the office.

c.                   Perform all specific duties assigned by the President or as requested by the membership, and approved by the President.

d.                  Provide assistance as the Club Event Coordinator as requested by the membership.

 

 

5.      SECRETARY     

The Secretary shall:

a.         Serve as a member of the Board of Directors.

b.         Be responsible for circulating notices, agendas, and minutes of meetings of the membership.

c.         Ensure that minutes are prepared and that minute books are properly maintained for meetings of the membership and the Board.

 

 

 

6.      TREASURER     

The Treasurer shall:

a.       Serve as a member of the Board of Directors.

b.       Be responsible for care and custody of the funds and other assets of the Club,

c.       Maintain records of all dues paid by members of the Club.

d.       Deposit all moneys received in a chartered bank and make payments for all approved expenses incurred by the Club.

e.       Maintain full and accurate books of the accounts and all other financial transactions          of the Club.

f.        Report to each regular meeting of the Board on the financial accounts of the Club.

 

 

 

 

ARTICLE IV

MEETINGS AND VOTING

 

1.       NOTICE OF MEETINGS

All members are entitled to receive notices of meetings and individual members may vote at all meetings of the general assembly.

 

2.       GENERAL MEETINGS AND AGENDA

General meetings of the membership shall be called by the President at any time by giving at least three weeks notice of the date, time, and place, and by sending the agenda to the members at least thirty days before the scheduled date of the meeting.  The president and members of the Board of Directors may call an emergency or special meeting without formal advance notification.

 

4.           NOTICES FOR CERTAIN AGENDA ITEMS

The Following items cannot be considered at a meeting unless proper Notice of Motion is attached to the circulated agenda:

a.       Amendments to the bylaws;

b.       Borrowing of money,

c.      Changes in fees,

d.       Renewing, amending or rescinding a previously considered motion;

            e.       Removal of persons from membership or from office,

            f.        Affiliation with other bodies.

 

5.         MOTIONS FROM MEMBERS

Motions from members of the Club received by the Secretary at least three weeks before the scheduled date of a general meeting shall be included in the agenda for that meeting.

 

6.                  MINUTES Of MONTHLY MEETINGS

Each general meeting shall be presented with the minutes of the previous meeting for approval.

 

 

7.         POWERS AND DUTIES

In addition to the other specific duties and powers assigned elsewhere in the bylaws, the general membership shall:

a.       Receive reports from the officers.

b.       Decide all financial policies and regulations that affect the dues and obligations of members.

c.       Set criteria for membership.

d.       Make decisions on all matters brought before it by any member.

 

8.         GENERAL MEMBERSHIP POWERS

The general membership shall retain all powers of the Club, except those specifically delegated in the bylaws to the Board of Directors.

 

ARTICLE V

TERMS OF SERVICE

 

1.       RESIGNATION

All officers, directors and members of committees may resign their positions by notifying the President of the Club.

 

2.       REMOVAL OF OFFICERS AND DIRECTORS

An officer or member of the Club shall cease to hold office if a motion requesting removal of that person from office is approved by a two-thirds majority of votes cast at a meeting of the general membership at which the person has been invited to make a statement.

 

 

3.         TERM OF PRESIDENT

The President shall serve for two years and be elected at the last scheduled meeting of each even numbered calendar year.  The President shall serve no more than two consecutive terms (4 years).

 

ARTICLE VI

VOTING MATTERS

 

1.       VOTING BY INDIVIDUAL MEMBERS

Upon admission to individual membership, said entity shall be allowed one vote on all matters of general interest coming before the general membership. All matters not declared by the President to be specific in nature shall be deemed to be of general interest to the membership.

 

 

2.         VOTING FOR MOTIONS

All motions at meetings of the general membership, the Board of Directors, and all committees shall be decided by a majority of votes cast, unless otherwise required by these bylaws.

 

3.         VOTES FOR ELECTIONS

All elections for officers or directors shall be decided by a majority of the individual members who are present at the meeting.

 

ARTICLE VII

FINANCIAL MATTERS

 

1.       FISCAL YEAR

The financial year of the Club shall be from 1 June to the last day of May.

 

2.         FINANCIAL REPORT

The Treasurer shall prepare a financial statement of the Club account to be presented at the meetings of the general membership.

 

3.         MEMBERSHIP FEES

Yearly membership fees shall be $20.00.

All renewal membership fees are due June 1st  of each year and shall be considered delinquent by July 1.

 

4.       NO FINANCIAL COMPENSATION FOR MEMBERS

No officer, director, or member of any committee shall receive any financial compensation for duties performed on behalf of the Club, but these persons may be reimbursed, from the Club budget, for reasonable expenses incurred while performing such duties. All expenditures of funds for items in excess of $200.00 that are not included in the budget for the current year, shall require approval by a motion passed by the Board of Directors.

           

5.         INSPECTION OF ACCOUNTS

The financial accounts of the Club may be made available for inspection by Club members.

 

6.       RESTRICTIONS ON BORROWING

The Club shall not incur debts by borrowing money unless prior approval for such an action has been obtained by passage of a motion by the voting membership following at least four weeks notice of such a motion.

 

ARTICLE VIII

SIGNING AUTHORITY

 

1.       EXECUTION OF DOCUMENTS

Contracts, documents, checks and other instruments made in the name of the Club shall be binding on the Club when signed by the President and one other member of the Board of Directors.  Specific authority to sign contracts may be granted to a designated officer, or director, by a motion passed by the Board of Directors.

 

2.       OFFICERS CO-SIGNING WITH CHAIR

The Board shall appoint up to three of its members as signing officers, any one of whom shall have authority to co-sign documents with the President.

 

 

ARTICLE IX

CODE OF ETHICS

 

1.         NO FINANCIAL GAIN TO MEMBERS

Association members, member representatives, businesses, families and associates shall not receive any remuneration as the result of membership in the Club.

 

2.         ACTING ON BEHALF OF ASSOCIATION

Members or member designees shall not act on behalf of the Club without prior approval of the Board of Directors.

 

3.         ENDORSEMENT ON BEHALF OF ASSOCIATION

Members or member designees shall not endorse, or suggest that the Club has endorsed, certified or approved any goods or services, programs, legislation, etc. without the prior approval of the Board of Directors.

 

4.         ACCEPTING GIFTS

Members shall not accept any gift(s) or items(s), with the exception of mementos or souvenirs, that exceed $100.00 in aggregate retail value in any one calendar year, from any person, agency,

company, corporation, entity, association or organization comprised of private or regulate entities.

 

5.         CONDUCT UNBECOMING TO THE ASSOCIATION

Any member whose actions are detrimental to, or reflect poorly upon, the Club may be suspended, removed from membership or otherwise disciplined by a majority of voting members.

 

6.         MEMBERS AGREE TO ABIDE BY CODE OF ETHICS

All members of the Club agree to abide by the Club’s Code of Ethics.  Any member that does not abide by the Code of Ethics may be suspended, removed from membership, or otherwise disciplined by a majority of voting members.

 

 

ARTICLE X

AMENDMENTS

 

1.         AMENDMENTS TO BYLAWS

These bylaws may be amended by approval of a motion by a two-thirds majority of votes cast at a meeting of the general membership.